PIECE BY PIECE QUILTERS OF MORGAN HILL
P O BOX 724
MORGAN  HILL, CA  95037
Business Meeting Minutes
February 24, 2011

Those in attendance:  Carmen Kovach, Carolyn Golowka, Diane Blake, Diane Kirkpatrick, Laurel Blakley, Laurie Perez, Lisa Siebert, Louise Coombes,  Nancy Brown, Nancy Redmond

The meeting was called to order at 6:30 p.m. by Co-President Nancy Redmond at Quilt & Things in Morgan Hill

The minutes of February 2011 were approved, with the following corrections:

Under Treasurer’s Report, item (d) should read - $50.00 Petty Cash will go back into the checkbook and re-deposited into bank account.

Under Treasurer’s Report, item (e) should read – The 2011 budget will be published in the newsletter and also presented to the members at the next Guild meeting to be voted on at February meeting.

Treasurer’s Report:  (Linda Elia) – In her absence, Nancy Redmond distributed the report.
a.	Cash on hand is $10,553.94.
b.	Lisa Siebert conducted an analysis of the 2010 Revenue vs. Expense and found that the guild spent $156.95 more than the income that was received for the year.   Discussion followed to possibly consider eliminating the Breast Cancer Quilt next year, or have St. Louise Hospital pay for the quilt.  It was also recommended that there be a flat rate for dues – regular and senior rate to be the same.  If this is going to happen it need s to be decided by September according to the ByLaws.
c.	Nancy Brown is going to talk to Linda Elia regarding a more detailed report (Budget vs Expenses) for Programs. 
d.	Lisa Siebert cannot be on the audit committee since she is a signer on the bank account.  Diane Kirkpatrick volunteered to take her place.  Laurel will coordinate a meeting this month with Diane, Linda and herself in order to get the books audited. 
Program Chair: (Nancy Brown, Marsha Warthen)
a.	March – Techniques Night
b.	April – Joe Wood (program only)
c.	May – Purse ladies:  Roseanne Lauters and Pamela Day (Program and Workshop).  Samples should be her for the next two meetings. 
d.	June – Shuvunda
e.	July 16thWorkshop by Lisa, Cheri, Louise & Nancy – Stack n’Whack  $30/person.  The Church has been reserved.  Louise will do the sign-up form.
f.	August	TBD
g.	September – speaker TBA
h.	October – Donation quilts
i.	November  - Trunk show
j.	December – Holiday Party

Committee Reports:
1.	Newsletter (Louise Coombes)
a.	Nancy will send information to Louise regarding UFO list.  The form will also go on the Website.
2.	Fun Day 2011 (Ginny Grimsich)  (April 9th)
a.	Fun Day is full
b.	Receiving lots of donations
c.	The committee will work on a supply list to get out to the participants soon
3.	Philanthropy (Diane Kirkpatrick)
a.	Discussion regarding ideas for quilt donations in November.  Laurie Perez mentioned that it is the 10th Anniversary of 9/11, so maybe a patriotic theme would be nice.  Diane will bring this up to the Philanthropy committee as a suggestion.  Possible recipients could be Quilts of Valor; Blue Star Moms, Veterans Hospital.
b.	It was decided to choose only one organization for the guild’s donations.  
4.	Breast Cancer Quilt – N/A
5.	National Quilting Day at the Library
a.	Beth Upstill is the chairperson for this event.  
6.	Membership (Carolyn Golowka)
a.	107 paid members.  Approximately ½ are senior members. 
b.	Louise questioned whether it was appropriate to put classified ads in the newsletter.  It is standard practice that all classified ads should be paid for. 
c.	Carolyn will create a separate membership form for affiliates
7.	Standing Committee  (Diane LeGore)   N/A
8.	Members at Large –  (Ginny Grimsich & Diane Blake)  N/A
9.	Sunshine – (Ginny Grimsich)  N/A

Other discussion items:
A.	The Church may possibly be raising the rent from $50.00/month to $75.00/month.  It was suggested that maybe the rent be paid for the rest of the year up front for the $50.00 rate.  Lisa will check with the church regarding the rate hike.  This may also impact the workshop in July.
B.	Beth, Carolyn, Sue and Lisa will set a date to meet regarding reviewing the procedures.  
C.	Carmen questioned whether she needed to put the pictures from each guild meeting on the website.  This takes about two hours of her time in order to do this and the number of people going to the website is very low.  It was decided that she didn’t need to put each meeting, only special events.    The guild pays for this component of the website each year – approx $15-20.  She may just do a collage on the front page instead of individual pictures. 
Meeting adjourned at 7:32 p.m.
Respectfully submitted by Laurel Blakley , Co-Secretary.