PIECE BY PIECE QUILTERS OF MORGAN HILL
P O BOX 724
MORGAN  HILL, CA  95037
Business Meeting Minutes
July 28, 2011

Those in attendance:  Carmen Kovach, Carolyn Golowka, Diane Kirkpatrick, Laurel Blakley, Laurie Perez, Louise Coombes,   Nancy Redmond, Lisa Seibert, Linda Elia, Linda Vlcek, May Wong, Aileen Lenzi

The meeting was called to order at 6:44 p.m. by Co-Presidents Nancy Redmond & Lisa Seibert at Quilt & Things in Morgan Hill

The minutes of July 2011 were approved as corrected:
	Spelling of the following names:  Aileen Lenzi, Linda Vlcek and May Wong

Treasurer’s Report:  (Linda Elia) 
1	Balance in the checkbook is $8,901.962
2	Linda will move the Stack & Whack Fundraiser revenue and expenses from workshops to fundraisers on the Profit and Loss Statement
Program Chair: (Nancy Brown, Marsha Warthen, Aileen Lenzi, Linda Vlcek & May Wong)
1	Some of the Program Chairs attended NCQC and have reserved (not booked) the following speakers for Fiscal Year 2012:  Mary Machuda, Anelie Belden and Bobbi Finley.  No contracts have been signed at this time. 
2	There was discussion about opening workshops to non-members.  Doing this will help to make the workshops successful.  Non-members would have to pay an additional $5 or more to attend these workshops. 
3	The Program Committee will also look at the membership and recruit Guild Members to speak at some of the meetings.  
1.	August - Roxanne Ribbonry.  There will be a workshop on Saturday, August 20th from 9:30 – 4:00.  The cost is $40.00.  Need at least 10.   Roxanne will have kits to purchase or members can bring their own materials.
2.	September- Niles Quilt Show Trunk Show (Quilts & History)
3.	October – Donation quilts
i.	20 to the Veterans in Gilroy; 5 to Live Oak Day Care and the balance to go to Children’s Counseling Center.
4.	November  - Trunk show
5.	December – Holiday Party
i.	The Community Center has been reserved for December 8th  5:30 – 9:30
ii.	There are nine (9) people on the committee
iii.	It was suggested that in January, the current committee reserve the room for the next year.  Carolyn Golowka volunteered to make the reservations in 2012 for the 2012 Holiday Party.

Committee Reports 
1.	The Stack-n-Whack workshop brought in a profit of $500.04 to be put in the general fund
2.	Fun Day 2012 Committee – There are 11 on the committee.  Ginny Grimsich will meet with them to get them started. 

3.	Nominating Committee
a.	The committee consists of Laurel Blakley, Marti Haan, Nancy Brown and May Wong
b.	The committee is working hard to get the slate of officers published in the September Newsletter
4.	Breast Cancer Quilt 
a.	The label is on the quilt
b.	The Executive Board needs to revisit this at the end of the year.  Since tickets are not being sold by members, the quilt has become a large expenditure to the Guild.  May not make a quilt in 2012.
c.	Linda Vlcek recommended that Trudy Hardy be paid $100 for the quilting supplies (batting, thread, etc.) that she used to quilt the Breast Cancer quilt.  A check was written and Linda Vlcek will write a thank-you note to Trudy. 
5.	St. Francis Retreat    N/A
6.	Newsletter (Louise Coombes)   N/A
7.	Philanthropy (Diane Kirkpatrick)  
a.	The Guild will finish out the year with the Philanthropy Basket, then revisit at the end of the year.  Looking at the Profit & Loss Statement, it doesn’t seem that they are bringing in enough to justify the work involved to create the baskets.  It should be mentioned at each meeting for members to donate items for the baskets.  This will help keep the cost down. 
b.	Melony Meadows donated a quilt top for the Guild to raffle.  Diane Kirkpatrick will talk to Melony about what exactly she wants before the Guild goes any farther with the donation.  
8.	Membership (Carolyn Golowka) 
a.	There are 127 members
b.	Carolyn will send Laurel an updated list of members for the Nominations Committee
9.	Standing Committee  (Diane LeGore)   N/A
10.	Members at Large –  (Ginny Grimsich & Diane Blake)  N/A
11.	Sunshine – (Ginny Grimsich) 
12.	Additional Items:
a.	There is no Festival of Light quilt this year
b.	If the dues are going to be changed for Fiscal Year 2012, it needs to be voted on in September.   Carolyn will write an article regarding the need for raising the dues to a flat rate of $36.  Lisa, Linda and Nancy will work on the budget for 2012 and prepare a document that shows what the dues pay for. 
c.	Carmen mentioned that some Newsletters that are Emailed are not being received.  It is a virus scan error.  If members don’t get their newsletter by the 1st weekend of the month, they are to let Carmen know. 

Meeting adjourned at 8:00 p.m.                                  

Respectfully submitted by Laurel Blakley , Co-Secretary.