PIECE BY PIECE QUILTERS OF MORGAN HILL
P O BOX 724
MORGAN  HILL, CA  95037
Business Meeting Minutes
December 15, 2011

Those in attendance:  Diane Kirkpatrick, Diane LeGore, Laurel Blakley, Laurie Perez, Linda Elia, Linda Vlcek, Louise Coombes, Marti Haan, Lynn Galindo, Laura Miller, Susan Cheu, Nicole Pullman

The meeting was called to order at 6:30 p.m. by Secretary, Laurel Blakley at Quilt & Things in Morgan Hill

The minutes from the October 27th meeting were approved.

Treasurer’s Report:  (Linda Elia)
a.	There is $20,650.37 in the checkbook.
b.	Linda reminded everyone that the majority of the funds in the bank are for the Retreat in January and Fun Day in April.
c.	Linda will give a copy of the proposed budget to Louise to put in the newsletter.  Voting on the budget at the next guild meeting needs to be added to the agenda.
d.	Linda will send Louise an updated treasurer’s report to be published in the newsletter.
e.	Signature cards at the bank need to be updated due to the new executive team.  Diane LeGore, Laura Miller and Linda Elia will get together sometime in January to get this accomplished.

Program Chair: (Linda Vlcek, Carol Pascoe & May Wong)
1.	January – Dave Peoples Fabric 101
i.	Retreat  January 6 – 8
2.	February -  Flea Market
i.	Members can purchase a table for $10 and bring quilt related items to sell
ii.	Analee Belden workshop – February 18th.  The workshop will take place at the Church at 9:30.  The workshop is full.
3.	March – Technique Night
i.	Need 6 people to demonstrate different techniques.
4.	April – TBD
i.	Fun Day – April 21st
5.	May -- Mary Mashuto 
i.	Lecture on May 17
ii.	Workshop on Friday, May 18th in Gilroy.  Cost $45.
iii.	Workshop is color & Design.  No sewing machines required.  Linda Vicek will get the signup sheet to Louise for the Newsletter.
6.	June – Shovunda
7.	July – Ice Cream Social

A reminder to the program committee, when having the speaker fill out the contract, a W9 should also be filled out.   

Suggestions for programs:
1	Fundraiser workshop for needle-turn appliqué.   Possibly Charlotte Scholberg and Nicole Pullman to instruct.  Since the guild has the Church on the Thursday of the meeting, it was suggested to have the workshop on the same day.  This way there is no extra charge for the church.  A poll will be taken at the January meeting to see how many people would be interested in a Thursday workshop.
2	It was mentioned that Fun Day 2011 donated funds for future speakers.  

Committee Reports 
1.	Newsletter
a.	Need President’s chat from Diane LeGore and Laura Miller
2.	Fun Day (Aileen Lenzi)
a.	The date is April 21, 2012.
b.	56 members have signed up.  8 slots are open.
c.	Pattern has been chosen
d.	The committee is seeking donations from guild members, friends and families.
3.	Philanthropy (Diane Kirkpatrick) 
a.	105 pounds of food was collected at the last meeting 
b.	A Total of 479 ¼ pounds was collected for the year.	 
4.	Holiday Party
a.	Linda Vlcek is reserving the Community Center for the 2012 Holiday Party.
5.	Retreat
a.	Everything is ready for the retreat in January 2012.
b.	Diane LeGore has already reserved the facility for January 2013.  She will chair the retreat again.
6.	Membership (Cheri Sedlecek; Ginny Grimsich)  
a.	The guild needs more of the Piece by Piece bookmarks with the information regarding the guild.  Laurie Perez will contact Cheri Sedlecek regarding this issue.
7.	Standing Committee  (Lynn Galindo, Nicole Pullman)	
a.	There are still several openings for block of the month, refreshments, etc., for 2012. 
8.	Members at Large –  (Diane Blake, Cindy Dalla, Dave Peoples)  
a.	May need extra people greeting at the door, since memberships are due in January.
9.	Sunshine – (Ginny Grimsich)  N/A
10.	Website (Carmen Kovach) 
a.	Need to make sure that the expense reimbursement sheet is on the website

THE NEXT BUSINESS MEETING WILL BE Thursday, January 26th at Quilt and Things

Meeting adjourned at 7:10 p.m.                                  

Respectfully submitted by Laurel Blakley , Co-Secretary.