PIECE BY PIECE QUILTERS OF MORGAN HILL
P O BOX 724
MORGAN  HILL, CA  95037
Business Meeting Minutes
September 22, 2011

Those in attendance:  Carmen Kovach, Carolyn Golowka, Diane Kirkpatrick, Diane LeGore, Jackie Morton, Laurel Blakley, Lisa Seibert, Louise Coombes,   Linda Vlcek, Laura Miller

The meeting was called to order at 6:30 p.m. by Co-President Lisa Seibert at Quilt & Things in Morgan Hill

The minutes of September 2011 were approved 

Treasurer’s Report:  (Linda Elia)  N/A

Program Chair: (Nancy Brown, Marsha Warthen, Aileen Lenzi, Linda Vlcek & May Wong)
1.	October – Donation quilts (Any size any color)
i.	20 to the Veterans in Gilroy; 5 to Live Oak Day Care and the balance to go to Children’s Counseling Center.
ii.	Lisa will contact Sue Hice to see if anyone will be there to pick up the quilts
2.	November  - Trunk show
i.	Speaker Carol Munch
3.	December – Holiday Party
i.	Signups for food was at the last meeting.  Members can contact Diane LeGore if they want to sign up, but miss the meetings.
4.	Nancy and Marsha have signed up Analee Belden for a workshop only on February 18, 2012.  It will be the Dresden Plate.  A signup sheet is needed at the next meeting.  If this workshop is not filled by January 1st, it will be open to non-members.  
5.	Possible fundraiser workshop will be silk ribbon embroidery, taught by Nancy Brown and Carolyn Golowka.
6.	Mary Machouto will lecture on May 17 with a workshop either the Friday or Saturday following.  
7.	Bobby Finnley will be our speaker on August 16th with a workshop (Tile Quilts) the following weekend (August 25)

Committee Reports 
1.	Nominating Committee
a.	List of nominees are as follows:
A.	President 
1.	Shelley Lucas
2.	Diane LeGore & Laura Miller (Co-Presidents)
B.	Vice President = Marti Haan
C.	Treasurer = Linda Elia (Incumbent)
D.	Co-Secretary = Lisa Siebert & Susan Cheu
E.	Standing Committee = Nicole Pullman
F.	Members at Large = Diane Blake (Incumbent), Ginny Grimsich (Incumbent), Cindy Dalla & Dave Peoples
b.	The ballot will be in the next newsletter with the election to be held in November

2.	Newsletter (Louise Coombes)
a.	Louise has served as Newsletter Editor for the past two years.  She is looking for someone to take over the position.  She will put an announcement in the next newsletter and will announce at the next guild meeting.
3.	Breast Cancer Quilt
a.	Lisa still has tickets to sell.  The drawing is October 27th.  The quilt is at St. Louise Hospital.  They will have a table at Taste of Morgan Hill where they will be selling tickets.
4.	Fun Day (Aileen Lenzi)
a.	The date is April 21, 2012.
b.	The committee is planning to have signups starting in November
5.	Philanthropy (Diane Kirkpatrick) 
a.	34 pounds of food was collected at the last meeting 
b.	It will be announced at the guild meetings how much food has been collected.
6.	Membership (Carolyn Golowka) 
a.	We have an estimated 135 members
b.	It was suggested to put something in the newsletter to remind everyone to sign in at the guild meetings.  It should also be announced at the guild meetings. 
c.	There was also discussion to charge guests $3.00 every time they come, not just when the guild has a speaker.  This would involve a change in the Bylaws.  More discussion needs to be done.
d.	Carmen will PDF the roster and Email to all members
e.	The membership form for 2012 needs to be revised to reflect the change in dues.   There should also be a separate form for affiliate members.  Carmen and Carolyn will work together on this.
7.	Standing Committee  (Diane LeGore)	
a.	There are still several openings for block of the month, refreshments, etc., for 2012.   
8.	Members at Large –  (Ginny Grimsich & Diane Blake)  N/A
9.	Sunshine – (Ginny Grimsich)  N/A
10.	Fundraiser (Laurel Blakley)
A.	The Dine In for Dollars at Marie Callendars was a huge success.  Too soon to know how much the guild made from this fun event.
11.	Additional Items:
a.	There are some corrections to the yellow information sheets before they can be distributed.  The section that talks about bringing food for Philanthropy needs to be reworded to state that no matter how much food is brought in, only one ticket per person is given for the drawing  

Change in By-laws proposed:
 
In order to reflect the vote taken at the September 2011 meeting to make all dues the same rate with no discount for seniors, we need to change the by-laws.  

Currently, Article IV, Section 1d states 
"Members 62 years of age and older shall be entitled to a reduced rate, to be determined by the Executive Board."  

This section needs to be removed and section e changed to section d.
 
Article III, Section 1c of the by-laws reads as follows:
"Visitors may attend two meetings per year, free of charge.  Upon the third meeting a visitor must become a member by paying the appropriate prorated annual dues."  The guild currently charges $5.00 per guest when we have a guest speaker.  This had been confusing to both members and guests not realizing we have this fee on these particular nights.  In order to make all meetings more uniform, the board is proposing a change to this section of the by-laws to read:

"Visitors may attend two meetings per year paying a guest fee at each meeting, the fee to be determined by the Executive Board."  The remainder of this section would read the same.  

Each meeting, any guest would pay a flat fee even if there is no guest speaker.  The current board is suggesting a fee of $3.00 per meeting starting in January 2012.
 
Both of these changes to the by-laws will be voted on at the November meeting, with the majority vote of those attending the meeting determining the outcome. 
 
It  was moved (Carmen) and seconded (Jackie) to approve changes to the Bylaws.  These changes will begin with the January meeting.

Meeting adjourned at 7:45 p.m.                                  

Respectfully submitted by Laurel Blakley , Co-Secretary.